(An Organization Not for Profit)
ARTICLE I
Name
The name of the organization is ROCK RIVER BONSAI SOCIETY.
ARTICLE II
Purpose
The purpose of the club shall be to study the horticultural development of trees and shrubs as related to oriental bonsai; their origin and their place in our world and to share ideas, thoughts and knowledge with those interested in learning the art of bonsai to the mutual benefit of all.
ARTICLE III
Organization
Section 1. Administration
The club shall be governed by a Board of Directors which shall comprise a President, Vice President, Treasurer, Recording Secretary, and Corresponding Secretary.
Section 2. Policies
The Board of Directors will formulate policies, approve programs and take such action as is necessary for the good of the club within the scope of these By-laws
ARTICLE IV
Meetings
Section 1. Regular Meeting Place
The regular meeting place for the Rock River Bonsai Society shall be established at the discretion of the Board of Directors.
Section 2. Date of Regular Meetings
The regular meeting date shall be scheduled at least once a month throughout the year.
Section 3. Quorum
A quorum for the Club shall be one third of the membership, two of whom shall be officers. There shall be no quorum required for regular monthly meetings.
Section 4. Presiding Officers
At each meeting of the Members, the president, or in his/her absence the vice president, shall preside and the secretary, or in his/her absence the recording secretary, shall be the secretary for the meeting.
Section 5. Annual General Meeting
The May meeting shall be designated as the Annual General Meeting
ARTICLE V
Officers
Section 1. Board of Directors
The Board of Directors shall be elected at the Annual General Meeting and consist of members in good standing. The officer board shall be comprised of not less than 3 officers and not more than 5 officers, such number to be determined by the Board of Directors from time to time. There shall be at all times a minimum of 3 officers. The president of the board cannot also assume the duties of treasurer.
Board Members serve a one year term.
There shall be no limit as to number of year terms served.
No Board Member shall receive any compensation other than approved expenses incurred during service to the club.
Section 2. President
The President shall preside at all meetings. The President shall be one of 3 officers authorized to sign checks.
Section 3. Vice President
The Vice President shall serve as program chairperson, and shall assume the duties of the president in his/her absence. The Vice President shall be one of 3 officers authorized to sign checks.
Section 4. Treasurer
The Treasurer shall collect and deposit all moneys in bank accounts or other places of deposit approved by the Board of Directors. The Treasurer shall pay all bills in accordance with procedures approves by the Board of Directors. The Treasurer is also responsible for completing the required financial reporting forms in a timely manner and making these forms available for the Board of Director’s review. The Treasurer shall be one of 3 officers authorized to sign checks.
Section 5. Secretary
The Secretary shall keep minutes of all meetings and record of attendance in electronic. Attendance shall be recorded roll call or sign-in sheet. The Secretary will provide the President with a copy of the minutes.
Section 6. Vacancies
The Board of Directors shall fill all vacancies occurring among the elected officers with the exception of the President. The Vice President shall fill the term of the President.
Section 7. Quorum
A quorum for the Board of Directors shall be a MAJORITY, one of whom must be the President or Vice President
Section 8. Term of Office
Unless otherwise provided herein, the term of each officer’s service shall be one year and until his/her successor is duly elected and qualified,
ARTICLE VI
Board of Directors
Board Members serve a one year term.
There shall be no limit as to number of year terms served.
No Board Member shall receive any compensation other than approved expenses incurred during service to the club.
ARTICLE VII
Dues
The fiscal year shall be from September 1 through August 31 of the following year.
Changes in dues shall be recommended by the Board of Directors and approved by a majority of members present and voting at any regular meeting, provided that the notice of such a change has been given in writing prior to the meeting. Dues shall be considered delinquent on October 31. Members with dues in arrears shall be dropped from the membership rolls as of January 1st.
New members joining after February 1st shall pay fifty percent (50%) of dues.
ARTICLE VIII
Amendments
These bylaws may be amended at any regular meeting of the Club by a two-thirds vote of the members present and voting, provided that proposed amendment(s) has (have) been read at the previous regular meeting and provided that the notice of intention to amend has been given in writing prior to that meeting.
ARTICLE IX
Procedures
Rules contained in Robert’s Rules of Order (Revised) shall govern in all cases to which applicable and in which they are not inconsistent with the purpose of this organization.